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Increase Efficiency With Fleet Management Software

October 08, 2021 / Efficiency, Fleet Repair

As a facility that exclusively services fleet vehicles, time is constantly on your mind. Thoughts surrounding how quickly a vehicle can be serviced, or how accurately you can predict the amount of time until its next needed service may be at the top of your regular concerns.  

With timing being such a crucial element to your day-to-day business, it can be stressful to remain efficient. Your operations need to be a well-oiled machine all the time, and that can cause a lot of strain on you as the operator. 

The good news is that the right software can help you increase your efficiency and capabilities while decreasing your daily concerns. 

Preventative Maintenance Inspection Softwareview of white fleet vehicles from above

Sure, paper inspections may have been a tried-and-true method for decades, but these days they're not really bringing anything special to the party. Sure, they'll get the job done, but it won't be done as efficiently as it could be done with preventative maintenance inspection software. 

How Does it Work?

Preventative maintenance can be conducted via tablet or other mobile device. As a technician goes about their inspection, they are able to take photos and videos of vehicle parts while adding their notes to each image. From there, the technician is able to assign a red, yellow, or green designation to the photo to highlight the level of urgency regarding the repair or maintenance recommendation. 

No Time Wasted

With our software, you're trimming the fat off your repair process, allowing you to be more efficient. Easily download templates for a vehicle of any make or model. Or, if you would prefer, these inspections are customizable, allowing you to adapt them to the current way you do business rather than the other way around. Since the inspections are the same each and every time, technicians in your shop are able to get the job done quicker by taking out any guess work while ensuring consistency in the process. 

The nature of the inspections allows you to glean a better idea of future needs, enabling you to plan ahead. The red, yellow, and green categorizations can assist you in visualizing the timelines for each vehicle's service needs, taking the hassle out of planning services, and accounting for a vehicle's downtime. 

Expanding Your Capabilities

Sometimes it's necessary to take your work outside of the bay. If you've been looking for a way to more easily take repairs on the road, this is the answer you've been looking for. Because the software runs on mobile devices, your technicians are able to provide roadside assistance when necessary. 

Advanced Appointment Scheduling 

How much time and energy do you devote to scheduling out future repairs for your fleet vehicles? If you've ever thought there must be an easier way, we're here to tell you that there is. As we mentioned above, the inspection software helps take out some of the guesswork for planning, but advanced appointment scheduling takes it a step further for routine services. 

Through our appointment scheduling tool, you're able to automatically set future appointments based on a vehicle's maintenance schedule. No need to worry about planning ahead manually as the software will help guide you, allowing you to make any arrangements and properly allocate any resources you may need in just a few clicks. 

sparkplugs and gears on a tableCreate Less Paperwork

Payments have also made the jump from paper to a digital form. Current methods can eat up time that could otherwise be spent elsewhere maintaining your fleet. After service is complete, expenses can simply be sent to a business's accounts payable department via email, making the entire process easier for everyone involved.

Upgrade Your Recordkeeping

Spending too much time searching for a vehicle's records is not only a time-waster, it's incredibly frustrating. With Fleet Management Software, you're able to create a profile for every vehicle being serviced. All vehicle history is located in one location, along with any images taken of the vehicle during the inspection process. 

Your Most Profitable Tool In Your Toolbox

Fleet Management Software is the missing piece you've been looking for to improve your efficiency. No longer do you have to spend more time than necessary maintaining your fleet. Make scheduling and planning a breeze, reduce the time vehicles spend in the bays, and streamline your service process from beginning to end so you and your technicians can be more productive. If you're ready to see what it's all about, schedule a demo with one of our product specialists today. 


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